Birth / Death Records


Information about Birth & Death Certificates

Contact Info: or 419-586-3251 ext. 6-1453.

Vital Statistics hours are 7:30 am-4:00 pm, Monday – Friday.

NEW: MCHD is now accepting birth and death certificate requests online! CLICK HERE to place your order.  In addition to standard shipping, this option will provide Priority and Overnight shipping options.  **Please note, if you order standard USPS shipping, MCHD is not responsible for the record once it leaves our office.  If the record is delayed or does not arrive to the recipient, it is the recipient’s responsibility to reorder.  MCHD will not replace vital records lost in the mail.  Priority and Overnight orders include a tracking number that can be provided upon request.** 

The Mercer County Health District maintains Birth and Death records from 1908 to present. If a person was born in Ohio or dies in Mercer County, that record should be available at our office. Contact Probate Court 419-586-8779 for records prior to 1908.

A Certified Death or Birth copy is $28.00 each. Cash, Personal checks, Money Orders and major *Credit/Debit Cards are accepted (fee applies with credit card purchases – please call for credit authorization).
Make checks payable to: Mercer County Health District.

To obtain a certified copy of a Birth or Death Certificate at the Health Office:

CLICK HERE for the printable Vital Statistics request form.

Please enclose self-addressed stamped envelope. Also include your phone number.

Requests for Birth or Death Certificates can also be purchased from the following Website: *This method has a longer turnaround time and is not handled in our office.


  • Ohio is an “open record” state, and vital records (births and deaths) are considered to be public records by the State of Ohio.  This means that anyone who can submit the basic facts of a certificate may request a copy of it.
  • The certificate issued by the hospital is NOT an official, certified birth certificate.
  • Uncertified copes are NOT available.
  • Affidavits for correction and Acknowledgements of Paternity may be filed in our office, a valid ID will be required for our Notary to sign.
  • Records brought into this office cannot be stamped, sealed or copied.
  • Marriage and divorce decrees are available at Probate Court, 567-890-5185.
  • New Adoptions Law: The law has changed regarding records of adoptions that were finalized between January 1, 1964 and September 18, 1996.  Those whose adoptions were finalized between January 1, 1964 to September 19, 1996 are now able to gain access to their adoption file and original birth record from the Ohio Department of Health.  Beginning March 20, 2015, adult adoptees may submit an application to the Ohio Department of Health for a copy of their adoption file.  The adult lineal descendants (children, grandchildren and great-grandchildren of the adoptee) may also submit an application for a copy of the adoption file.  Information and forms are available on the Ohio Department of Health’s website.
  • The Mercer County Health District is able to issue birth certificates for anyone born in the State of Ohio regardless of what county you were born in.

Burial Permits: required by law for burial of human remains in a cemetery or cremation.
Certificate of Services: Record of Human remains being transported into the State of Ohio for disposition.
Supplemental Affidavits:  Additions or corrections made to Death records by coroner or physician.
Paternity Acknowledgement:  Affidavit used by non-married parents who wish to have biological father’s name appear on the birth record. This is an affirmed statement by both parents at no charge.
Genealogy Research:  Many of the birth /death records are available on our computer in our office. Our staff is available for searches during working hours. However, extensive searches are conducted as time allows. There is a charge of .05 a page/after the first 20 free pages.
We do accept requests for research through the mail (a self addressed-stamped return envelope is required) and we will return information requested as soon as time allows.
If you require a legal document, a State Certified Copy will be issued at present cost.